Christina Currie Events knows that organization, understanding vendor strengths, and knowing just what our clients want is important in executing a successful event. When it comes to planning corporate celebrations, there are specific dos and don’ts that must be followed for ultimate guest satisfaction.
Let’s start with the Dos.
- Begin the planning process early to ensure every detail is in place and carefully selected, so you won’t feel rushed or unable to get the desired elements. Less stress is best.
- Make sure you choose a space that makes sense for your party. Don’t let the price of the venue be your deciding factor. Take food, staff, location and overall space into consideration.
- Arrange with the venue plenty of time for setup, magic doesn’t just happen with a drop of the hat. Vendors will appreciate your consideration in allowing them ample time to bring everything together.
- Focus on the small details, it will make an impact and wow your guests. For example, provide unique audio/visual, map out seating arrangements, feature personalization with your corporate logo, and impress guests with the ambiance of the overall space.
- Of course, be organized! Hire a professional planner who will keep you in check with timelines, offer advice on loyal vendors, manage set up, run the day of events and ensure teardown is complete.
Now, the Don’ts.
- Do NOT try to orchestrate everything yourself; keep calm by hiring a professional.
- Do not allow room for your guests to get bored. Elevate your entertainment, be creative. Live music to welcome your guests is the perfect greeting. Work with a DJ or band to play during dinner hour to create the appropriate mood. Present an interactive element; such as a photobooth.
- When leading up to the event, don’t skip on a vendor walk through. It is essential that all vendors understand your vision and overall expectations. Schedule this at least two weeks before the event.
- Consider calendars, you don’t want your party too close to a major holiday. This will also keep costs low when booking vendors and hotels.
- Do not miss communication after it’s over. The importance of keeping in contact with vendors after the event is just as important as before it takes place. Offer them feedback on all components; from stationery, entertainment, venue and overall flow to keep the network going with each vendor and ensure your next event is even more flawless!